Construction projects in Florida often require specific documentation to comply with state and local regulations. These forms ensure that projects are carried out legally, safely, and efficiently. The requirements and forms can vary across Florida’s counties, but there are several key Florida construction forms used throughout the process.
Whether you’re managing permits, inspections, or lien waivers, construction-related filings are typically handled through the local government offices in the county where the project is located. This page provides information and PDF examples of some of the most important and commonly used Florida construction forms.
Notices of Commencement
This document formally begins the construction project under Florida law. It includes details about the property, the owner, the contractor, the lender (if applicable), and the project’s description. Filing a Notice of Commencement with the county recorder’s office helps to clarify the start date of the project, which is essential for determining deadlines for other lien-related documents. It also informs potential lienors that the project is underway.
Notices to Owner (NTO)
A Notice to Owner (NTO) is a critical document sent by subcontractors, material suppliers, or anyone not directly contracted with the property owner to inform them of their participation in the project. In Florida, sending an NTO is often a prerequisite for preserving lien rights. It alerts the property owner that the sender is providing labor, materials, or services and may file a lien if not paid. The NTO must generally be served within 45 days of first furnishing labor, services, or materials to the project site.
Claim of Lien
This legal document is filed with the county recorder by a party who has not received payment. It outlines the value of labor or materials provided, identifying information about the property, the owner, and the claimant. Filing a Claim of Lien secures the claimant’s interest in the property as collateral for the unpaid work or materials, initiating the process to enforce payment through legal means. Subcontractors, material suppliers, and other parties not in direct contract with the property owner use this form to inform the owner of their involvement in the project and their right to file a lien if not paid. Serving a Notice to Owner is often a prerequisite for these parties to secure their lien rights. It must typically be delivered within 45 days of beginning work or delivering materials to the project.
Sworn Statements of Account
This document provides a detailed account of the services or materials supplied, the contract amount, payments received, and the outstanding balance. It is often presented to the property owner upon request. The Sworn Statement of Account supports the claimant’s lien amount by itemizing the value of contributed work or materials and serves as a formal demand for payment.
Lien Releases
Once a party receives payment for their services or materials, a Lien Release form is issued to the property owner, effectively removing the lien or the right to claim a lien for that portion of work or material. Lien releases protect owners from double payment for the same services or materials and are crucial for clearing the property title.
Payment Bonds
A payment bond is a type of surety bond posted by the general contractor which guarantees payment to subcontractors and material suppliers. In projects where a payment bond is posted, lien rights are transferred from the property to the bond, offering an alternative remedy for unpaid parties and reducing the owner’s risk of liens against the property.
Speak With a Florida Construction Lawyer
Construction projects in Florida often involve complex legal and regulatory requirements. In fact, many aspects of the construction process, such as permitting, contracts, and compliance, require strict adherence to Florida law. Ensuring that you have the correct Florida construction forms and that they are properly completed and filed is a critical step in avoiding delays, disputes, or legal issues.
It is highly recommended that you seek legal advice from an attorney specializing in Florida construction law. A skilled attorney can help you navigate the complexities of construction projects, ensure compliance with state and local regulations, and protect your interests.
If you have any questions or concerns, contact our experienced lawyers for a free consultation today.